Senior Clinic Administrator - Epping

Cape Town, Western Cape
Permanent
Full-time

27 days ago

The Company Clinic currently has a vacancy for an experienced, attentive to detail and, efficient individual to join their team. The successful candidate should have sufficient understanding of all administrative procedures required in order to ensure the smooth operational running of the clinic. Duties and responsibilities include:Duties & responsibilities include but are not limited to:

Work closely with Medical staff to plan, coordinate and deliver quality healthcare services
Scheduling and diary management of nursing staff in terms of consultations with internal staff members for various Occupational & Primary Healthcare needs
Maintaining schedules of legislative medical requirements in terms of annual and periodic medicals for the relevant staff members
Create, prepare, update and maintain patient folders
Complete and submit WCA/COIDA claim forms
Keep detailed records of, order and maintain all medical supplies as well as medication
Managing the reception area, welcoming patients, taking/diverting calls, managing queries.
Liaising with external service providers i.e. optometrists, pathology services, specialists, hospitals, pharmacies, public clinics
Multiple administrative tasks e.g. typing referral letters, creating and maintaining spreadsheets and information on various office packages
Devising and maintaining office systems to efficiently deal with the paper and process flow of the clinic
Adhoc duties include filing, verifying time and attendance, drafting, verifying and editing clinical documentation, processing of invoices on an in-house payment system, ordering stationary on in-house system

Qualifying Experience:

Grade 12 or equivalent
Secretarial/Office Administration course Diploma/ Certificate
At least 8-10 years' experience in a Senior Administrator role
Computer Literacy viz. Microsoft Office Suite (intermediate level)
Excellent oral and written communication skills on all levels

Qualifying Attributes

Excellent planning, organisational, and decision-making skills
Professional attitude
Confidentiality, tact and discretion essential when dealing with people
Ability to work within a team and independently
Ability to multi-task and manage demanding workload in a pressurised environment
Display a professional work approach
Logical and detail orientated methodologies
Excellent standards in execution
Commitment to a strong business ethic and integrity

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