Company Secretary (5 year FTC)
Abantu Staffing Solutions
- East London, Eastern Cape
- Permanent
- Part-time
- A Degree in Law or Commerce
- Relevant postgraduate qualification
- Chartered Governance Institute of South Africa (CGISA) Certification will be an added advantage.
- 10+ years working experience in legal, governance or commercial advisory environment
- 3+ years as a Company Secretary or in company secretariat consulting
- Provide inputs to the organisational strategy and Corporate Plan.
- Provide input into reviewing organisational activities and assist in recommending corrective actions if necessary.
- Enhance and implement treasury systems, processes, procedures, tools, and control systems.
- Implement controls within the section which minimize potential risk to stakeholders.
- Ensure monthly, quarterly, and annual reports are prepared accurately, maintained, and submitted timeously to all stakeholders.
- Manage preparation and support of all internal and external audits.
- Participate in management fora within the organisation, contributing expertise to enable sound decision-making.
- Facilitate departmental stakeholder communication through appropriate structures and systems.
- Provide legal advice and draft legal opinions / legal documents to ensure that business units operate within the legal framework.
- Conduct factual problem and dispute analysis through consultations.
- Assess contingency and reliability of available evidence and burden of proof.
- Conduct legal research on legal aspects of disputes or problem areas and provide legal opinion where necessary.
- Prepare memoranda to external attorneys and counsel as and when required.
- Track progress of implementation of outcomes of legal opinions.
- Responsible for ensuring that the legal framework and any supporting policies and procedures are clearly documented.
- Develop and implement processes to promote and sustain good corporate governance.
- Manage that the board and board committee charters and terms of reference are kept up to date and understood.
- Ensure that statutory documentation is properly compiled and timely circulated (board papers, register of Directors, Minutes, Articles, legislation for Board) and assist board committees with drafting of yearly work plans.
- Report to the Board any failure on the part of the company or a director to comply with the Memorandum of Incorporation or rules of the company or the Act.
- Responsible for ensuring that the organisation's annual financial statements are sent in accordance with the Act, to all the stakeholders entitled to it.
- Monitor compliance to Corporate Governance and compile a report to Board and EXMA.
- Advise the Board of Directors, through the chairperson, on all governance matters, and consider any improvements that could strengthen governance of the company.
- Draft Board and Committee meeting minutes and distribute the required actions to the relevant business units for implementation.
- Provide comprehensive practical support and guidance to directors, with particular emphasis on supporting the non-executive directors, the chairman of the board, the chairpersons of committees and the audit committee.
- Obtain appropriate responses and feedback to specific agenda items and matters arising from earlier meetings in board committee deliberations and raise matters that warrant attention.
- Monitor the implementation of the actions by various stakeholders and provide an evaluation report to EXMA and Board Committees.
- Plays a leading role in good governance by helping the Board and its committees function effectively and in accordance with their terms of reference and best practice.
- Manage meeting scheduling, proactively drafting the agenda, and ensuring that the presentations drawn are of high-quality up-to-date information before the meetings.
- Provide an enabled environment for directors to contribute fully to board discussions and debate and to enhance the capability of the Board for good decision-making.
- Manage and pursue follow-up actions and report on matters arising.
- Ensure a subsidiary company policy exists to govern the relationship between the organisation and the subsidiary.
- Ensure subsidiaries have statutory regulations in place listing company secretary, directors, auditors and who are tasked to maintain statutory records.
- Report to EXMA and Board on the level of governance performance of subsidiaries and make the necessary recommendations to action remedies to existing gaps.
- Build effective working relationships with all board members, offering impartial advice and acting in the best interests of the company.
- Promote board development by assisting in the proper induction, orientation, ongoing training and education of directors with all development processes including board evaluation.
- Instrumental in the implementation of a rigorous annual board, committee and individual director assessment in their fiduciary and other governance responsibilities.
- Take the lead in developing tailored induction plans for new directors and devising a training plan for individual directors and the Board.
- Send submissions to CEO and recommend the training interventions required for Board for approval.
- Provide value add by fulfilling, or procuring the fulfilment of, these best practice governance requirements on behalf of the Chairman.
- Responsible for drafting the governance section of the company's annual report to maintain the quality standards of governance reporting.
- Ensure compliance in accordance with relevant policies, procedures and legal requirements, also ensure that all reports are made available to shareholders according to the relevant regulatory or listing requirements.
- Follow up on implementation of required actions as determined to ensure compliance achievement, and compile governance status report to the EXMA and the Board.
- Review and analyse current legislation and regulations to determine and confirm the areas of compliance.
- Utilise legislative compliance tool to gauge the level of compliance within the company's business strategic direction, areas of compliance, possible risks for non-compliance, and actions to prevent non-compliance.
- Promote ethics to ensure that staff and Board of Directors disclose their business interest to prevent conflict of interest and follow up on non-compliance.
- Table an annual report to the Board on the level of compliance and alert the Board to any compliance irregularities during the course of the year.
- Manage data collection required from relevant sources, generate reports, make recommendations and submit to EXMA and Board for approval.
- Monitor business against the compliance requirements and take rectification actions where required.
- Manage relationships with different stakeholders, such as attorneys, counsel, business units, and other stakeholders.
- Liaise and hold meetings with management to articulate the Board's resolutions and ensure that actions taken are aligned.
- Network with key stakeholders, business formations, and other clients to ensure that effective shareholder relations are maintained.
- As important link between the board and business he/she can coach management to understanding the expectations of, and value brought by the Board.
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