Procurement Manager at The Globevest Group
Globevest Placements
- Kameeldrift, Gauteng Pretoria, Gauteng
- Permanent
- Full-time
- Implement sound purchasing policies, systems and procedures in accordance with Company standards
- Monitor vendors for quality, service and price through standard purchasing specifications
- Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased in conjunction with purchasing system supplier (Wanama)
- Calls for quotations for any items costing more than a certain amount (As per company policy) and inquire into prices from various suppliers
- A minimum of three independent genuine quotations must be obtained for items with a cost in excess of R7000
- Establish contracts to ensure reduced pricing for all operating areas of the hotel in conjunction with purchasing system supplier (Wanama)
- Receives market list from the Executive Chef on a daily basis and arranges for delivery of those items daily
- Ensures that all orders receiving dates are updated according to the suppliers promised delivery dates
- Ensures that all authorised or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis
- Ensures & verifies that quotations are regularly updated, and supplier’s new current price lists are maintained
- Ensure the efficient operation of the Purchasing Department in all aspects
- Research and identify new products and services for the hotel in the market
- Obtains written approval for established Minimum / Maximum stock levels by the financial controller and general manager
- Checks explain if needed and approves delivered items discrepancy report regarding price and quantity order variances
- Approves all additional requests for new storeroom items, checking correct item description, unit, packing, category and establishes Min/Max estimated stock levels
- Verify the ‘pending orders’ report on a daily basis, and all pending orders are checked and verified regularly
- On a daily basis prepare the list of to be cancelled orders and sent to accounts for deletion, with appropriate reasons. Issues regularly slow-moving item lists
- Identifies items for standing orders utilizing vendor’s logistics for regular deliveries to the hotel based on approved highly consumed items
- Ensures validity of items available, force issue obsolete items and follows up on action taken for disposal
- Verifies that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements
- Approves all storeroom re-order requests, verifying quantities within the established Min/Max stock levels
- Responsible for all administrative functions of the Materials Department, staffing, training and execution of other related duties
- Responsible for all purchasing functions, quotations, quality and availability
- Responsible for physical control of all store items until issued, fully documented under strict control procedures (key control, timing schedule, authorised issue requests)
- Responsible for maintaining logical storeroom inventory levels operationally needed
- Spot checks storeroom requests if properly maintained, verifies quantity requested and issued, proper items received by signatories & ID availability
- Spot-checks entered system quotations, period validity quotes locked by, etc.
- Ensures that the suppliers follow the rules relating to the hygiene of goods delivered
- Ensure hygiene/health and safety standards in all storerooms
- Keeps all records in a way that they can be checked at any time for information or audit purposes
- Liaison with all HOD’s in terms of their purchasing requirements Maintains all documents, files and listings up-to-date and performs his duties in the most efficient manner
- Coordinate bi-monthly and monthly stock count process for all inventory items
- This includes preparation for counts/printing of stock sheets/input of closing stock quantities/printing of variances/produce of all other month end reports
- Willing to work a flexible schedule in order to accomplish all major responsibilities and tasks
- Grade 12
- Accounting or Financial qualification (Desirable)
- Procurement / Purchasing related qualification (Advantage)
- Minimum of 5 years’ experience in Purchasing (Essential)
- Cost Control / procurement in hotels (Essential)
- Reporting of hotel performance relating to Procurement/Purchasing (Essential)
- Driver’s license (Essential)
- In depth understanding of the hotel industry (Essential)
- In depth understanding of cost control (Essential)
- In depth understanding of hotel F&B (Essential)
- Clear understanding of accepted standards of recordkeeping in line with statutory and interim and annual audit requirements (Essential)
- Clear understanding of internal audits and annual audits
- In depth understanding of POS and inventory system reporting packages (Essential)
- English proficiency (Essential)
- Computer literacy of MS Office (Essential)
- Proficient with Inventory system and POS (Essential)
- Exemplary customer satisfaction skills, including dealing effectively with the guests, head of departments and staff, both in person and over the telephone
- Teamwork and developing consensus
- Creative and innovative techniques for performing assignments
- Proper English usage, spelling, grammar, and punctuation
- Business correspondence formatting
- Time management
- We may contact you when suitable opportunities arise.
- The information you have provided to us is true, correct and up to date.