HR Systems Administrator – Grain Field Chickens Abattoir
- Reitz, Free State
- Permanent
- Full-time
- Grade 12 or NQF 4 Equivalent.
- An HR-related qualification is a must.
- Formal Microsoft Training Certificate will be a definite advantage.
- A minimum of 2 years HR Admin/ Payroll experience.
- Working knowledge of biometric clocking systems & time sheets.
- Experience as an HR Shift Administrator desirable.
- Previous experience in a FMCG/ manufacturing environment desirable.
- Proven computer/ systems experience i.e., ESS/ Sage People, SharePoint, MS Package, PRP Biometric System.
- Being conversant with the vernacular spoken in the Eastern Free State will be a definite advantage.
- A willingness to work overtime or weekends where necessary.
- Provide administrative support to all Departments within GFC.
- Ensure timeous & accurate actioning of employee time & attendance.
- Ensure strict compliance with all relevant standards of documentation.
- Ensure departmental directives adhered to in the execution of all tasks.
- Work with electronic documents, shift and attendance registers.
- Data entry/ Capturing of high volumes of data.
- Handling administrative and HR-related queries.
- Manage own workload identifying improvements and issues.
- Provide quality resource and support to the manufacturing teams.
- Provide information and analysis of data as directed/ required.
- Communication with employees and management.
- Daily Headcount: Compare manual registers with PRP and what the supervisors have submitted.
- Leave: Process on ESS and send for approval.
- Claims: Process on ESS and send for approval.
- Scanning of all GFC Payrolls and save to SharePoint.
- Short Hours & Unpaid Leave: Capture the unpaid list, check the time the employee left the site and capture on the unpaid database and send to Payroll for deductions.
- 3-Day Discrepancies: Monitor and follow up on employees who have been absent for 3 days and more.
- Staff Accounts & Personal Loans: Assisting employees with applications.
- PRP: Roster employees on PRP according to their shift and fix critical errors that appear on their timesheets.
- Timesheets: Print timesheets and send them out every 2nd week, for employees to check if there are any faults and return them for correction.
- Approves and authorizes timesheets if the approver or authoriser is not available.
- Enable overtime for employees after receiving overtime authorization from supervisors.
- Pay Queries: Process all pay queries, print out timesheet and load on SharePoint.
- Company Rules responsible for: 015,019 and 023.
- Departments Responsible for: Farm Services, Quality and Services.
- Load new employees on the SAGE 300 PEOPLE and assist with any movements.
- Sort and distribute payslips and IRP5s and assist employees with exit documents.
- Ensure that any changes relating to payroll, such as bank details, job titles, and grade changes, are processed in time on People.
- Assist with the completion of Sanlam Fund documents and loading on SharePoint.
- Assist with and participate in all HR Projects such as Skills Development/ Learnerships/ Manload Reviews etc.
- Will have to relieve other HR team members where required.
- Any other duties as may be required by the department from time to time.
- Must be a team player.
- Ability to prioritize and complete tasks within agreed timelines.
- An open, direct and honest attitude at all times is a must.
- Able to maintain integrity & confidentiality within an HR environment essential.
- Ability to work in a pressurised and time-critical environment.
- Excellent communication skills.
- Excellent organisational skills and attention to detail.
- Able to work as part of a team & values self-development.
- Must be self-motivated, dedicated & able to use own initiative.