Personal Assistant (PA) to COO

The Recruitment Guy

  • Ladysmith, KwaZulu-Natal
  • Permanent
  • Full-time
  • 6 days ago
Title: Personal Assistant (PA) to COOArea: Northern KZN (Battlefields)Ref No.: TRG 2391Salary: (Mid-level position) with a market related basic available/negotiableStart Date: As soon as possibleType: Permanent (Fulltime)Our well-established client requires an mid-level experienced Personal Assistant (PA) to the Chief Operating Officer (COO) for permanent employment based in Northern KZN (Battlefields). This is a confidential, high-trust position supporting a senior executive in a dynamic and fast-paced environment.DUTIES & RESPONSIBILITIES:
  • Provide comprehensive PA and executive support to the COO.
  • Manage a demanding diary, travel arrangements, and meeting schedules.
  • Prepare and review reports, presentations, and business documentation.
  • Handle confidential and sensitive information with discretion.
  • Act as a liaison between the COO and stakeholders (internal and external).
  • Coordinate projects, deadlines, and follow-ups on behalf of the COO.
  • Maintain an efficient filing and information management system.
  • Ensure seamless communication and information flow across departments.
  • Assist with HR- and operations-related support tasks where required.
EDUCATION, QUALIFICATION, EXPERIENCE & SKILLS:
  • Relevant Tertiary Qualification BCom, Business Administration or relevant diploma essential.
  • HR-related qualification an added advantage.
  • At least 5 years proven experience as a PA to senior management / executives.
  • Drivers licence and own transport essential.
  • Advanced MS Office skills particularly Excel (pivot tables, reports, analysis).
  • Strong numerical aptitude with the ability to prepare, interpret and validate reports.
  • Excellent written and verbal communication skills across all levels (internal & external).
  • Solid organisational ability with exceptional attention to detail.
Core Competencies & Attributes
  • Discretion and confidentiality trusted gatekeeper of sensitive information.
  • Highly organised and able to manage competing priorities under pressure.
  • Ability to work in lock-step with the COO, anticipating needs and proactively preparing information.
  • Professional presentation and interpersonal skills strong relationship builder.
  • Trustworthy, honest, and reliable with unquestionable integrity.
  • Willingness to be available after hours and commit additional time when required.
  • Analytical mindset with problem-solving ability.
  • Ability to draft correspondence, reports and presentations to executive standard.
  • Proactive, resourceful, and solution-driven personality.
  • Resilient and adaptable thrives in a fast-paced environment.
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  • We will ONLY consider applications from suitably experienced candidates that meet the requirements of this vacancy.

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