Lamproom Administrator
- Limpopo
- Permanent
- Full-time
culture of the organisation and its Policies,
Procedures and Code of Conduct.RelationshipsEnsure effective and mutually beneficial
relationships are developed and maintained
through effective contribution to and
communication with members of staff, supervisor
and customersPlanningIn consultation with the supervisor and other
appropriate members of staff, identify areas for
improvement within area of responsibility and
develops options for consideration including prioritising implementation issues.Prioritise own day to day work activities in line with the needs of the Administration function.Administration – Operational ActivitiesContinuously managing and controlling the
purchasing and deliveries of orders as per site
requirements.Coordinating all site specific training requirementsEnsuring that all site equipment is on asset
registerAccountable for the entire stock control function
as per site requirements.Oversees that sufficient stock is available to meet
with customers demand. The required stationary
and tools are in stock as required by the service
technicians / Lamprooms.Responsible for stock counts.Manage and control all costs, expenses etc. which
affect the cash flow of the business e.g.
equipment, overtime, internal orderingEnsure maintenance and service invoices are sent
to the relevant persons for authorization approval.Ensure all POD's received are returned to
Rustenburg Branch in a timely manner.
- Provide support services for various staff including
and filling documents.Ensure all filing are kept up to date and accurate.
- Ensure all documentation that are sent to any
in a professional manner.Assist with quotes to customers.
- Answering telephones
and paperwork for the mine, customers, and
Supervisor.Register of all pre-numbered documentation to be
maintained as per ISO requirementsCapture of field service reports (All product
definitions e.g. GDI, Safe-Lites, SCSR, PDS, special
equipment etc.)Maintain housekeeping for areas within
responsibilitySupportLiaise with other Lamproom employees, and
customers on the site to assist in ensuring quality
and safety of work and that contractual obligations
are metLiaise with visitors, clients, staff and others to
assist with general enquiries.Keep supervisor updated of all unresolved and/or
potential problems that would negatively affect
the customer or our company.Feedback on a regular basis to SupervisorContinuous ImprovementParticipate as appropriate in quality programs
implemented across the company.Proactively identify and implement innovative
solutions to identified needs to enhance the
operational effectiveness of the Administrative
functionGenerate ideas for growth and further
development of the companyWork, Health and SafetyAdhere to all customer safety regulations at all
timesComplies with and actively promotes Company
Health and Safety policies, practices and
procedures.Ensure medical and inductions are valid.Use of personal protective equipment.Quality Management SystemComply with the Company's Quality Management
System, Procedures, Practices and Policies.Community RelationsEnsure all interactions within the community
portray the Company as a professional services
provider to mining sectorsOther duties that may be required from time to
time to allow the site administrator to perform in
the position for the good of the organisation.Credentials / Knowledge required for the positionMatricOffice administration diploma / certificate will be an advantage;At least 3 years' experience in an administration roleGood computer skills (Microsoft package).Skills and Attributes for the positionClear verbal and written communication skills;Be able to work in a team;Problem solving;Good organizer,Conflict Management;Diligent;Pro-active;Well groomed;Trustworthy;Reliable;Mathematics and numeracy;Self-discipline;Medically fit.