Executive Assistant
- South Africa
- Permanent
- Full-time
💰 Salary: $1,500 to $2,000 USD/month depending on experience
🌍 Location: South Africa - The Philippines and Latin America (100% remote)
🕘 Working Hours: 9:00 AM – 6:00 PM ESTAbout UsWe help organizations build, align, and grow teams that thrive by providing integrated recruitment, HR consulting, coaching, and facilitation solutions that drive sustainable growth. Our core values? Responsiveness, adaptability, honesty, and being a solid team player.About the RoleWe’re looking for a highly organized and driven Executive Assistant to support our President across business and nonprofit initiatives. This is a full-time, long-term opportunity for someone who’s not just looking for another gig, but someone excited to grow with us. No side hustles, just full commitment to a role where your contributions will genuinely matter.You’ll be doing everything from managing schedules and communications to crafting marketing content using our internal GPT tools and brand voice, supporting outreach, and helping with day-to-day tasks that keep the business running smoothly. Plus, you’ll lend a hand with Feeding Mouths, Filling Minds, our President’s nonprofit 💙.What You’ll Be Doing🗂️ Executive & Admin Support
- Own the President’s inbox, calendar, scheduling, and communications
- Act as a bridge between internal/external stakeholders and the executive
- Arrange travel, book meetings, coordinate logistics and event needs
- Assist with professional and occasional personal administrative tasks
- Support with client surveys, certification renewals, and general admin
- Create branded content in Canva and assist with visuals, decks, and docs
- Use our internal GPT to help draft blogs, marketing copy, and social content
- Manage and post to social media accounts (LinkedIn, IG, etc.)
- Make light edits and updates to the company website (hosted on Squarespace)
- Draft, edit, and polish proposals, presentations, and outreach messages
- Prepare the President with research and context before sales meetings
- Keep CRM (Bigin) updated and help track outreach and follow-ups
- Coordinate meetings, events, and prospect communications
- Track projects, tasks, and deadlines to keep things moving
- Conduct research to support proposals, meetings, and business development
- Support ongoing admin and project work for our nonprofit
- Occasionally assist with personal tasks (like booking appointments or researching travel)
- You’re all in, ready to focus, grow with the role, and stay long-term
- You learn fast, take initiative, and love solving problems
- You have a sharp eye for detail, strong writing skills, and a knack for staying organized
- You’re comfortable wearing many hats and switching gears when needed
- Bachelor’s degree required (MBA is a plus!)
- Previous experience supporting executives or senior leaders
- Experience with Canva, Squarespace, and Google Suite (Docs, Calendar, Meet, Gmail)
- Strong business English (C1 verbal + written)
- Familiarity with CRM tools
- Comfortable managing marketing content, social posts, and light design
- Proven ability to manage confidential info with professionalism
- Excellent time management, project tracking, and communication skills
- 🤝 Team Player: Grabs a rope and pulls
- ⚡ Responsive/Driven: Embrace change, conquer quickly
- 💡 Adaptable/Creative: Seek solutions in unexpected places
- 🧭 Honest/Transparent: No drama. Just truth.
- 🚀 Self-Directed: Jump in and get things done with urgency