Creditors Administrator

• To provide support to the Accounts Payable team

• Capturing all relevant data on IQ Retail and Sync ERP Systems
• Compiling and reconciling of creditors for the group of companies.
• Duties include:

• Filing of: Purchase Orders, Invoices, Delivery Notes, Statements against each Supplier
• Compiling and reconciling each Supplier account
• Attaching of P/Orders to Invoices and checking for correctness before payment
• Checking of Prices against Price List / Purchase Order
• Ensuring all paperwork ties up and correctly captured
• Request for documents (where applicable) from Suppliers and internal departments
• Scanning of all invoices for payment
• Forwarding paperwork to management for authorization to pay
• Follow up with management on queries
• Forwarding checked creditors packs for payment to creditors line manager
• Forward Proof of payment and Recon to Suppliers (where applicable)
• Filing of paid creditors both electronically and manually
• New Supplier Accounts credit application completion and assisting the creditors team
• Any ad-hoc tasks and instructions given by Creditors Manager
• Strict Payment deadlines:

• 30-day Accounts Payments due by the end of the next month (discounts where applicable to be taken)
• Current Accounts Payments due by the 7th of the new month (discounts where applicable to be taken)
• Pro-Forma Invoices and C.O.D Payment due immediately (discounts where applicable to be taken)

• Strong communication skills, accuracy, and attention to detail.
• Ability to work well in a fast-paced environment
• An administrative or finance background advantageous
• Proficiency in Microsoft Excel, Word, outlook.
• Ability to work individually and within a team.

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