- Ensure invoices are properly authorised in accordance with approved levels of authority.
- Ensure that orders are matched against invoices with reference to quantities, quality, description and price.
- Capture invoices on SAGE from all supporting documentation supplied.
- Ensure that VAT is correctly applied to invoices and correctly captured on SAGE.
- Allocate expenses to the correct Supplier and General Ledger accounts.
- Ensure all documentation meets the minimum SARS and legal requirements.
- Reconcile the creditor’s statements.
- Liaise with suppliers on any discrepancies, credits, disputed items, etc.
- Prepare EFT payments, COD and monthly, and load on to the banking platform.
- Ensure all supplier payment deadlines are adhered to in accordance with agreed supplier payment terms.
- Build solid relationships with suppliers.
- Send remittance advices to suppliers after completion of the payment run.
- Attend to supplier queries.
- Ensure patient refunds, monthly rentals, etc are processed and paid timeously.
- Monitor and maintain the creditors age analysis on an ongoing basis.
- Provide feedback to management on all long outstanding amounts on the creditors age analysis.
- Prepare other reports for management as requested.
- Conduct thorough checks to ensure the prevention of duplicate payments.
- A minimum of 1-2 years’ experience in a Creditors Clerk role
- A tertiary qualification will be advantageous
- Computer literacy is an essential job requirement, e.g., Word and Excel
- Good communication skills • Excellent attention to detail
Melomed Private Hospitals
