Junior Project Coordinator

Centurion, Gauteng
Permanent
Full-time

16 days ago

IntroductionThe junior production coordinator is responsible to assist with day-to-day operations of all projects including planning, costing and execution of projects, communication with all relevant stakeholders; managing of delivery deadlines and the general administrative processes throughout each project.Duties & ResponsibilitiesPre-production:

Verify the technical specifications for the trailer (OEM drawings or Audits)
Create job tickets as required
Confirm the trailer sizes and co-ordinating of prepsheets
Obtain quotations from factory / supplier
Generate cost estimates based on scope of project
Update project status regularly on Fusion Software
Administrative filing and capturing of all project documentation

Production:

Capturing of client order details per project
Capturing of audit reports / drawings per project on Fusion Software
Assist with coordination of client repair requests with key stakeholders
Generate purchase orders for external suppliers
Submission of print files/job bags to print room/external suppliers/factory
Coordination and filing/record keeping of screen layouts and sample prints
Continuous liaison with key stakeholders re delivery/fitment/application dates
Update project status regularly on Fusion Software
Filing/record keeping of delivery notes per project
Client invoicing
Capturing of supplier invoices
Perform closure administration per project

General

Assist with client liaison re quotation requests / artwork briefs as needed
Assist with filing of received artwork assets as needed
Ensure all project statuses are updated daily

Desired Experience & QualificationEssential Skills

Project Management - Monitoring project progress, identifying potential issues, and taking corrective actions.
Attention to Detail - Accuracy is essential for reading technical drawings, preparing cost estimates, issuing of purchase orders, capturing supplier invoices and issuing client invoices.
Time Management - The ability to organize your time and workload efficiently to meet deadlines.
Self-Starter – The ability to be pro-active with an aptitude to learn new skills and actively seeking ways to improve knowledge
Problem-Solving - The ability to anticipate and solve problems that may arise during the production process.

Communication - Excellent verbal and written communication skills are needed to interact with colleagues, suppliers and customers. Ensure clear and consistent communication within the project team and with stakeholders.
Teamwork - The ability to work effectively as part of a team is essential.
Adaptability - The ability to be flexible and open to change in a dynamic production environment.
Work Ethic - A strong work ethic and the ability to work well under pressure.

Minimum Requirements

Gr 12 (Matric)
Computer literate
Tertiary Qualification in Administration or Project Management is advantageous

Work experience in Microsoft Software (Outlook, Excel, Word, Teams)

Experience working in a creative/studio environment advantageous
Experience working in a print production environment advantageous (large format print)
Knowledge of the trailer industry advantageous
Drivers license and own transport

Package & RemunerationLocationIrene, Pretoria (Training period)Rosslyn, Pretoria (Permanent)Remote working days is a possibility but at management discretionWork hoursStandard – Monday to Friday07:30 to 16:30 / 08:00 to 17:00Employment levelOperational / IntermediateInterested?Please send your CV to hr1@peopledimension.co.za

People Dimension

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