Senior Payroll Specialist

• Process client payrolls on PaySpace, including full monthly, fortnightly, and weekly cycles.
• Capture and audit all payroll input such as new hires, terminations, variable earnings/deductions, and other compensation changes (overtimes, shift allowances, claims).
• Manage Time and Attendance – Jarrison – in support of payroll input – work with the department managers to approve hours.
• Collaborating with the HR team to ensure employee records are up-to-date and accurate.
• Collaborating with the HR team by preparing compensation and benefit documents (increase & bonus letters) and support HR team with the termination documents (final payslips, UIF forms, End of service certificates).
• Acts as the System Administrator for all relevant HR systems (Payroll, Time and Attendance).
• Supports the Head of HR in processing and preparing documents for the annual salary review and annual salary comparison with the respective external partner.
• Ensure the accuracy and timely submission of payroll outputs, including payslips, reports, statutory declarations, and third-party payments.
• Responsible for the reconciliation, submissions and payment of all third parties.
• Preparing schedules and liaising with third party vendors.
• Manage the employee portfolios on Momentum, MIBFA, Discovery portals.
• Providing excellent customer service by answering payroll-related questions and resolving any issues in a timely and efficient manner.
• Support internal process improvements and ensure best practices are followed for BPO payroll delivery.
• Participating in ad hoc and special projects to improve payroll processes.
• Responsible for client satisfaction and client retention.
• Responsible for ensuring all outstanding debtors in respect of payroll portfolio are collected.
• Expat payroll knowledge will be advantageous.

• Ensure compliance with labour laws, bargaining council requirements, and health & safety policies.
• Maintain confidentiality of all HR and payroll information.

• Matric + PaySpace Certification (Essential).
• Diploma/Degree in Payroll Administration, Business Administration, Human Resources, or a related field.
• 5 + years of payroll experience/administration.
• Minimum 5 years of full-function payroll experience in a BPO or shared services environment (will be to your advantage).
• Proven experience as a Payroll or HR Administrator (manufacturing experience advantageous).
• Demonstrated experience using PaySpace to manage multiple client payrolls.

• Strong MS Office skills especially in Excel and familiarity with HR systems
• Able to handle multi-task environment with profound organizational skills
• Must have a valid driver's license
• Must have reliable transportation

• A strong client-focus with a consulting mindset
• Effective communication and problem-solving skills
• Attention to detail and accountability
• Ability to work under pressure and manage competing deadlines
• Collaborative and team-oriented

• Sound understanding of SARS legislation and statutory compliance (PAYE, UIF, SDL, COIDA)
• Must be able to resolve PAYE & other calculation queries on payslip
• Good knowledge and understanding of the Basic Conditions of Employment Act
• Advanced knowledge of PaySpace payroll software (multi-company functionality, batch uploads, reporting)

• Microsoft Word, Excel advanced experience (Pivots, V-Lookup, formulas).

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