Audio Visual Project Manager

• Maintain & improve on brand perception when called upon to do so in both private & professional capacity
• Interact with the company’s social media presence as often as required, including reshares & post likes
• Answer all phone calls with the standard company greeting (landline & mobile)
• Do your best to improve on your colleague’s reputation in the industry
• Report any helpful or harmful knowledge relating to the company, directly to the GM as quickly as possible
• Always dress appropriately for impromptu client meetings
• Always act in the best interest of the company & never deviate from their core values & brand principles
• Take ownership & accountability for tasks, roles & responsibilities assigned to you

• Supplier Management
• Client and Supplier Liaison
• Project Management (AV)
• Finance Management (AV)
• Internal Process Management (AV)

• Source and vet key suppliers for all required AV, Rigging, Staging & Build requirements.
• Manage supplier costing to ensure best negotiated rates
• Manage supplier timelines to ensure sourced items or staff arrive on time
• Manage supplier payments & financial onboarding

• Receive briefs from client and accurate relay brief information to internal stakeholders
• Keep clients up to date with any and all movement on their projects
• Manage client expectations - Budgets, Timelines, Deliverables etc.
• Maintain client and supplier relationships with regular communication
• Ensure that any developments or deliverables are handed to client timeously and professionally
• Attend regular client update meetings on projects

• Manage all Audio Visual and Build components of events from start to finish, including but not limited to:

• Lighting
• Staging
• Rigging
• Event Audio
• Large scale LED Screens
• Production Desks with content management for screens
• Projection

• Manage all staffing requirements for all Audio Visual components of events from start to finish

• Ensure all supplier invoices are loaded for payment on internal systems timeously
• Ensure all costs are billed to client including markups where needed
• Ensure a minimum profitability on projects
• Ensure that all payment and invoicing processes are followed correctly and timeously

• Ensure all established internal processes are followed correctly
• Identify and Establish new processes within the AV department
• Identify key markets and investments for the AV department

• Keen knowledge of existing suppliers in the following areas:

• Audio Visual Equipment (Lighting, Audio etc.)
• Staging
• Rigging
• Sandbox Builds

• Production Management Tools (Monday.com, Clickup etc.)
• Keen understand of client relations and client management

• Use mediums available to attract new sales (where possible) to hand over to the GM, Sales Manager and/or team
• Provide meaningful feedback to the GM, Sales manager and/or team after every event
• Know & understand the company’s suppliers & the offerings as well as being able to negotiate rates
• Positively assist project coordinators to best reach event success in every client touchpoint
• Constantly upskill yourself with the intention of becoming the best in your field

ABC Worldwide