Creditors Clerk

Education Required

Diploma in Management Accounting or equivalent
In-house and/or external training in supply chain processes, and their associated costs
Advanced Excel/spreadsheet skills .

Skills Required

Ability to work accurately with figures.
Meeting deadlines as set out by Manager.
Good eye for detail and ability to handle complexity of costs per client, service provider, activity, market, etc.
Basic cost accounting skills
Full understanding of contracted rates and terms with all service providers.

Experience required

Key Performance Area:
Financial Control:

Correct allocation of costs to correct codes.
Processing Creditor invoices for consumables - account per item
Check whether there are estimates captured in the system where actual costs are incurred.
Check that actual costs do not exceed estimate costs
Alignment of debtors vs creditors costs (actual cost vs estimated costs)
Consumable Stock Control minimize waste/loss.
Effective reconciliation processes at year-end as per SOP.
Minimise unrecovered costs

Creditors:

Receive, verify rates as per service agreements with providers and code invoices.
Register batches for processing
Input of invoices into QX system.
Print/save cost capture reports and prepare remittances for payments
Month end reconciliation of each creditor before remittance packages are prepared for payment
Ensuring creditors receive their remittances and POP's timeously
Handling of Creditor Queries
The management of disputes in a timeous and effective manner
Ready weekly payments
Accuracy when processing invoices invoiced rates vs. rate agreements with service providers.
Understanding of statutory requirements (VAT).
Monthly payments ready by 25th of each month
Effective and professional communication to resolve disputes.

System

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