Half-day Accountant / Senior Bookkeeper

• Perform full bookkeeping functions up to trial balance.

• Process transactions and reconcile accounts using Xero accounting

• Monitor cash flow and support forecasting activities.

• Prepare and propose payment runs, ensuring sufficient cash balances.

• Handle payments, set financial controls, and ensure proper approvals are

• Maintain accurate and organised financial records.

• Ensure compliance with financial regulations and internal policies.

• Assist with monthly payroll processing and statutory submissions.

• Maintain financial documentation for hires, contractor agreements, and

• Coordinate documentation and scheduling for finance-related one-on-

• Facilitate internal communication between management and staff for

• Track daily work log items from staff to ensure accurate project reporting

• Coordinate finance check-ins and maintain HR records.

• Record all financial transactions in Xero.

• Ensure accuracy in categorizing transactions (expenses, income, etc.).

• Flag and address any discrepancies or missing data.

• Perform daily bank reconciliations.

• Reconcile credit card and other accounts as needed.

• Ensure that all accounts are aligned and discrepancies are investigated.

• Track cash flow daily, updating cash flow forecasts.

• Ensure sufficient funds for operational expenses and upcoming payments.

• Highlight any upcoming cash flow risks for early intervention.

• Ensure that all invoices are processed in Xero.

• Follow up on any outstanding invoices or overdue payments.

• Prepare weekly report of payments made and received.

• Ensure all hours worked are accurately logged.

• Calculate wages, deductions (e.g., PAYE, UIF), and prepare for payroll

• Assist with ad-hoc payroll adjustments (bonuses, overtime, etc.).

• Track employee leave balances and attendance.

• Ensure all leave requests are processed and recorded in Xero or relevant

• Update employee records with leave days taken.

• Provide a weekly financial report showing profit and loss (P&L), expenses,

• Analyze cash flow statement and forecast for the upcoming weeks.

• Review and report on any significant deviations from the budget.

• Liaise with external accountants for necessary monthly reports.

• Ensure that all financial documents required for compliance are ready for

• Calculate total payments due for the week (vendors, salaries, etc.).

• Ensure sufficient funds are available and track expected payments.

• Prepare payment batches and ensure accuracy before submitting for

• Ensure that all payments are approved by management before

• Make payments via bank transfer or other channels.

• Record and reconcile all payments made.

• Track outstanding invoices and follow up with vendors/clients as needed.

• Maintain an updated list of overdue payments and report any risks to

• Schedule and organize meetings for owner check-ins with staff.

• Ensure that all notes or action items from the meetings are documented

• Track and confirm daily work log items from all staff.

• Ensure that timesheets are submitted, and discrepancies are flagged.

• Update project reports based on employee work logs.

• Track and confirm all staff leave requests, overtime and reimbursement

• Manage the approval processes for all Employee Events.

• Review internal records and ensure compliance with SARS regulations (e.g., PAYE, VAT).

• Ensure timely submission of relevant statutory reports (e.g., VAT, UIF,

• Maintain records in accordance with the Protection of Personal

• Prepare tax returns or assist accountants with necessary documents for

• Submit any payroll-related statutory returns (e.g., UIF, PAYE).

• Maintain a clear filing system for all invoices, receipts, and other financial

• Ensure all financial documentation is up to date and accessible for review.

• Safeguard confidential information and maintain data security.

• Review pending invoices, payments, and potential financial tasks for the

• Ensure everything is on track for the following week’s tasks.

• Update the budget forecast as needed based on current and anticipated

• Maintain Project Reports

• Provide insights on specific project costs and budgets if requested by

• Assist with internal project budgeting and expenditure reviews.

• Minimum of 5 years’ experience in a similar role within a small business environment

• Minimum of three to five years of relevant bookkeeping experience

• Degree in Accounting or Finance or related field

• Formal qualification in Accounting, Finance, or a related field

• Strong understanding of South African tax legislation and compliance requirements

• Experience with CIPC processes and statutory filings

• Excellent analytical and problem-solving skills

• Strong numerical and analytical skills

• Ability to work independently and manage multiple responsibilities

• Demonstrated business acumen and the ability to work independently

• Strong communication and interpersonal skills

• Excellent verbal and written communication

• High level of professionalism and attention to detail

• Ability to manage sensitive information and support internal communication

• Xero Proficiency: Mandatory proficiency in Xero for managing financial tasks.

• Zoho CRM: Experience with Zoho CRM is a bonus.

• Capable of coordinating documentation for finance-related check-ins and

• maintaining HR records.

• Familiarity with setting financial controls and ensuring compliance with internal

• policies.

• Proactive problem-solving skills and adaptability in a fast-paced environment.

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