Functions & Events Coordinator

Western Cape
Permanent
Full-time

15 days ago

Cape Town – Constantia Wine Route: A prestigious 5-star Hotel & Spa is seeking an experienced Functions & Events Coordinator to oversee all aspects of event planning and execution. This exciting role calls for a highly organised, energetic professional with a passion for creating exceptional guest experiences through flawless functions, conferences, and special events.Purpose of the Role: To manage provisional and confirmed function bookings, ensure seamless coordination across departments, and deliver successful internal and external events. The role requires strong organisational skills, leadership ability, and hands-on involvement in all stages of event planning and execution.Key Responsibilities Include but Are Not Limited To

Manage all function and event bookings, ensuring no double bookings occur
Maintain updated function sheets and communicate details to all departments
Develop proposals that meet client requirements and present within deadlines
Liaise with clients, vendors, and service providers to coordinate event logistics
Conduct site inspections and advise clients on venue and service options
Oversee and manage events on the day, including set-up, guest relations, and vendor coordination
Support marketing initiatives related to events and create sales opportunities for future business
Monitor budgets, issue invoices, and provide accurate financial reporting

Criteria for the Role

3–5 years’ experience as a Functions & Events Coordinator (hospitality or luxury environment advantageous)
Accreditation in hospitality / events management
Proficient in MS Office Suite with working knowledge of hotel property management systems (e.g. Opera, Micros, or similar)
Previous supervisory or leadership experience
Excellent communication skills and strong command of English (Afrikaans an advantage)
Sound numeracy and administrative skills
Ability to plan ahead, multitask, and work under pressure
Enthusiastic, motivated, and a strong team player
Willingness to work shifts and flexible hours as required

Helderberg Personnel

Apply Now