Assistant Director HR Information Coordinator PRETORIA
- Pretoria, Gauteng
- Contract
- Full-time
Pretoria - GautengAssistant Director: HR Information CoordinatorPretoria12 month fixed term contractR374 700paPurpose of the post:To ensure efficient and effective management and coordination of the HR Information and coordination within the CD:HR Office.Key performance areas:HR Information and data analysis and reporting:Conduct basic desktop research including trends and patterns of HR information and data Management and provide recommendations.Monitor data integrity and accuracy, identify and resolve any discrepancies.Develop and maintain relevant databases as required.Generate and distribute routine and ad hoc reports for CD:HR and other stakeholders as directed.Draft Memos to update DSTI employees on appointments, resignations, promotions, acting appointments, etc. monthly.Conduct continuous data analysis to identify trends, patterns, and areas for improvement.Draft reports and update dashboards to support HR decision-making.Office administration and coordination:Draft and edit or make inputs on memos, submissions, letters, etc. from the office of the CD attaching all relevant documentation, specifying required action, and facilitate processes connected therewith.Analyse all the documents for the CDs attention. Make inputs and engage with the relevant components where necessary and process them for CDs attention.Note all the CDs comments on the various documents, follow-up with the relevant components / stakeholders and ensure update / response is submitted to the CD within the set timelines.Compiling and updating the inputs for the dashboard on decisions made and make follow-ups.Administer documents and check for compliance in line with the required DSTI standards (Style guide, templates, etc.) or government prescripts.Compile and update HR calendar of events and follow-up on actions or support implementation as directed by the CD.Monitor incoming and outgoing documentation and compliance as outlined by various units.Reports coordination:Develop and maintain a list of external legislative plans and reports and ensure submission to relevant institutions within the required timelines.Facilitate and consolidate internal reports such as risk register, annual reports, quarterly reporting, etc.Track progress on the HR year plan in collaboration with HR Directorates.Coordinate and consolidate monthly progress reports of HR Directorates on the operational plans and projects.Ensure compliance, reporting requirements, and data is secured when providing reports.Facilitate inputs for parliamentary questions.Budgetary support:Coordinate information on monthly expenditure patterns.Ensure expenditure monitor for the CD and the Ds is done.Reconciling expenditure projection of the Chief Directorate against actual spending.Monitor and check all submissions with financial resources / commitments required has budget confirmation attached.HR Policies / procedures:Coordinate policy review meetings and provide inputsEnsure adherence to relevant template, regulations, policies, circulars, Acts, etcTrack progress of policies on reviews and consultations with all the relevant stakeholdersPlan, coordinate and lead HR advocacy sessions.HR projects, documents and records Management:Facilitate / coordinate the HR planning and reporting process in line with DPSA prescripts, identify areas that require attention and follow- up through HR components.Manage the document tracking system in the CDs Office.Keep records of all documents for the programme electronically and manually as required.Manage human resources and performance administration:Supervise subordinates (incl. performance agreement and assessments)Coaching and mentoring of employee/sPerform other duties, including administrative related to the job for effective performance of the Unit.Knowledge, Skills and personal attributes:Knowledge of departmental policies and HR policiesOffice administration practices and procedures.Knowledge of applicable protocolsTreasury regulationsPFMA, EEA, BCEA, OHS, POPIA, LRA,Knowledge of Public Services RegulationsGood computer skills (MS Word, Excel, PowerPoint, internet and email)Good Communications SkillsStrong negotiation skillsDiplomaticAdministrative skillsOffice AdministrationAnalysing skillsDocument and File ManagementOrganising skillsClient focus and result orientatedExcellent interpersonal RelationsProactiveAbility to work with and in teamsAbility to multitaskEducational and experience requirements:NQF level 6 qualification in Human Resource field or relatedMinimum of 2 years experience in the administration human resources or administration functions.Closing date for applications: 6 September 2025Should you not hear from us within 14 days of the closing date, please consider your application unsuccessfulApply for this Job