PA and Administrator to MD

• Administrative Support: Manage the MD’s calendar, schedule meetings, and coordinate appointments.
• Communication Management: Handle correspondence, emails, and phone calls on behalf of the MD.
• Meeting Coordination: Arrange and prepare materials for meetings, take minutes, and follow up on action items.
• Travel & Logistics: Plan and coordinate national and international travel, including visas, accommodation, and itineraries.
• Document Management: Draft, proofread, and manage confidential documents, presentations, and reports.
• Office Administration: Maintain office supplies, handle procurement processes, and oversee general office management.
• Project Support: Assist in the coordination and tracking of projects, ensuring deadlines and deliverables are met.
• Stakeholder Engagement: Liaise with internal and external stakeholders, fostering strong professional relationships.
• Event Coordination: Organize corporate events, meetings, and other company functions as required.
• Confidentiality: Maintain discretion and confidentiality in all dealings and information management.

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• Minimum of 5 years’ experience as a Personal Assistant, Executive Assistant, or Administrator at the executive level.
• Experience within the energy, infrastructure, or investment sectors is an advantage.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities with keen attention to detail.
• Ability to work under pressure and handle multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and integrity.
• Strong problem-solving skills and the ability to anticipate needs proactively.

• Time Management: Ability to effectively prioritize and manage workload.
• Initiative: Proactive approach in identifying and solving problems.
• Interpersonal Skills: Strong ability to build and maintain relationships with stakeholders.
• Adaptability: Flexibility in handling changing priorities and business needs.
• Confidentiality & Discretion: Trustworthy in handling sensitive company information.

GIBB