Personal Assistant / Administrator

• Executive Support: Provide comprehensive administrative support to the executive team, including managing calendars, scheduling appointments, and coordinating meetings.
• Travel between the head office and the factory for various operational requirements
• Communication Management: Serve as the primary point of contact for internal and external communications, screening and prioritizing correspondence, emails, and phone calls.
• Documentation and Filing: Maintain accurate records, files, and documentation, ensuring efficient organization and accessibility of information.
• Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation, while considering tight schedules and last-minute changes.
• Meeting Coordination: Coordinate logistics for meetings, including booking conference rooms, preparing agendas, and organizing necessary materials.
• Event Planning: Assist in planning and organizing company events, conferences, and team-building activities.
• Data Entry and Analysis: Compile and analyze data as needed, preparing reports and presentations for executive review.
• Task Prioritization: Manage competing priorities and deadlines effectively, demonstrating adaptability and flexibility in a fast-paced environment.
• Confidentiality: Maintain strict confidentiality regarding sensitive information and proprietary data.

• Proven experience as a Personal Assistant, Executive Assistant, or Administrator in a high-pressure environment, preferably within the manufacturing industry.
• Exceptional organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Ability to multitask, prioritize tasks, and meet deadlines under pressure.
• Discretion and confidentiality in handling sensitive information.
• Flexibility to work occasional evenings or weekends as needed.

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