Please note that the above vacancy is based in Perserverance between Uitenhage and Port ElizabethStock ManagementCreate Stock items on EazyEnsure all Stock Item fields are correctVerification of usage (+/-3mnths) prior to setting of reorder levelsMonthly Stock Take to be doneData on count sheets received from stores to be entered into EazyAll Variations must be investigated prior to AcceptanceOnce stock take is complete, Final Stock Take sheets must be printed and authorized by GMProcess stock ordersRun stock reorder level report dailyRaise orders for required stock items against relevant supplier/s as per quotes received for updated priceCreate order to be as reorder level on EazyConfirm quoted prices are still validStock Purchase order to be authorized as per mandate, prior to order being placed with supplierSend order to supplier after authorizationRequesting Quotes & Process ordersUpon receipt of BOM request quotes from suppliers prior to any purchases madeCorrespond/negotiate with supplier to obtain best possible pricesCheck order request to quotes received, ensure material / items are correctGroup quotes received for items/material on correspondence to requesterRaise order to best suitable supplier; price, availability, etcPurchase order to be raised using correct job card number / cost centre / stock item / van storeRequired delivery details (date/address/etc) to be noted on Purchase orderEnsure maximum trade discount applied/receivedOrder must be approved according to mandatePlace order with relevant supplierProcess ordersOrders that are incorrect to be cancelled and redone. No copying or editing of order as this createsconfusion in Easy.Orders dated older than 7 days not able to be placed back into processing. Delivery dates to be updateddaily to ensure that it can still be edited.Date of receiving to be checked and reflect actual receipt dateCall out spares must be ordered against van stock onlyFreight for spares to be booked against job number and not van stockWelding Gas must only be booked to a Cost CentreProcess order / purchase costOrder to be retained till goods received note handed inDelivery to stores : Stores receives on Eazy, paperwork handed to procurement to ensure accuracyCollection by Techs / Delivery on site : Procurement to receive on EazyUpon receipt, the Delivery note must be compared against order to ensure all goods received are as perorderVerify prices as per delivery note/invoice against order/quoteDiscrepancies to be addressed with supplierRequest credit note where applicableUpdate receipts regularly in order for up to date costingsPurchase order (line items) to remain on system for undelivered goodsFollow up on outstanding orders on systemEnsure all purchase orders delivered / collected in month are linked prior to month end runSubmit order with relevant documentation to accounting for verification of correctness and accuracy dailyExport CSV file per supplier daily, match paperwork as above with Eazy Supplier print of CSV fileGENERAL ITEMSEnsure department adheres to standard business templates.No orders to be placed with supplier without authorizationStock transfers must be done on Eazy immediatelyPaperwork to be submitted to accounting soonest, at least before close of business daily:Adhere to all company policies and procedures at all times and advise stakeholders of deviations in policyand/or of any business risk.
