Procurement & Logistics Supervisor (Medical) FTC - 10 months

• placing stock purchases for all required products from suppliers,

• ensuring that purchased items are both cost-efficient and of high quality.

• managing relationships with freight forwarders & couriers to ensure that products are handled and transported appropriately

• ensuring that goods are stored appropriately and warehouse staff are trained on how to store, handle & transport all products/raw material

• Reviewing stock balances, sales trends and other information on a monthly basis to determine supplier orders;

• Liaising with Customer Services to determine lead times for products for customer orders/quotes;

• Placing orders with approved suppliers (local consumables, imported consumables, raw materials, Capital Equipment & Life Sciences);

• Managing the Freight Forwarders / Clearing Agents process;

• Manage lead times with suppliers & freight forwarders/clearing agents;

• Manage the receipt of and review import paperwork;

• Notify receiving teams of incoming goods and provide paperwork for checking of goods when received;

• Ensure correct tariffs and headings are used;

• Check inputs, duties, tariffs and charges;

• Perform costing of goods including calculating landed cost;

• Receive and review Certificates of Conformance for all products purchased from suppliers;

• Complete new product request form for all new products;

• Managing the Freight Forwarders / Clearing Agents process (Imports & Exports);

• Manage lead times with freight forwarders/clearing agents;

• Ensuring customers are kept up-to-date for all deliveries

• Manage the booking and review paperwork for exports;

• Ensure correct tariffs and headings are used;

• Obtain quotes for new products/services from approved suppliers;

• Performing Supplier Assessments along with the Product Manager in accordance with the Supplier Assessment process;

• Performing the New Supplier Acceptance process;

• Maintain supplier information, including approved suppliers list, suppliers’ certifications, product certifications, product safety data sheets, product technical data sheets;

• Participate in price negotiations;

• Developing, monitoring and maintaining minimum re-order levels for stock;

• To maintain branch stock levels to ensure that customer service & production commitments are met;

• To analyse and advise on facilities and resource requirements to ensure cost-effective warehousing for existing and projected requirements;

• To maintain relevant product, stock and warehouse information in various Macola modules;

• Proactively report any stock concerns to Senior Management;

• In conjunction with Product Managers, monitor slow moving stock and develop plans to sell this stock

• On a weekly basis, monitor stock with short expiry dates, circulate a report to relevant stakeholders and in conjunction with the Product Managers & Procurement Officer develop plans to ensure stock is sold before expiry;

• On a weekly basis, analyse stock on hand to identify any capturing errors;

• Ensure that products / raw material/consumables are all stored appropriately and that warehouse staff are trained on storage, handling and transport requirements for all products.;

• Weekly completion and circulation of branch backorder reports;

• Maintain the health and safety principles of the organization;

• Maintain Accurate Records (e.g. Safety Data Sheets) for products, including liaising with Health & Safety Officer to ensure that necessary procedures are in place for the handling, storage and transport of all goods;

• Ensure that product quality and safety is maintained throughout purchasing cycle;

• Ensure that supplier Quality paperwork is up to date at all times;

• Maintain B-BBEE procurement paperwork for all suppliers

• Performing Supplier Assessments along with the Product Manager in accordance with the Supplier Assessment process;

• Updating Procurement related QMS documents and ensuring appropriate document control is practiced throughout the

• organisation for these documents;

• Work with Quality Admin Officer and Product Manager to update and maintain the Medical Devices register;

• Work with Quality Admin Officer and Product Manager to provide input into the Medical Devices Product Registration process;

• Work with the Product Manager / New Business Development Manager to perform risk assessments on products and suppliers;

• Work with the Product Manager to manage product & supplier complaints;

• Documentation of NCAs and ARs where relevant;

Ability Recruitment