ADMIN EXECUTIVE : RANDBURG
iSON Xperiences
- Randburg, Johannesburg
- Permanent
- Full-time
- Assume the role as the primary point of contact between the executives, Management and internal/external clients
- Maintain a daily electronic journal, arrange meetings, appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations
- Produce professional-quality reports, presentations and briefs.
- Develop and carry out an efficient documentation and filing system for both paper and electronic records
- Delegate tasks as appropriate to other members of the team
- Monitor office supply levels; reorder when appropriate
- Maintain the financial administration of the office including: raising purchase orders, reconciling invoices, monitoring expenditure against budget, follow up outstanding payments, and liaise with the finance team upholding accurate financial record keeping.
- FM Helpdesk management, monitoring and responding to job requests, including liaising proactively and reactively with other staff and supply chain partners.
- Production of monthly reports identifying performance against agreed targets and budgets.
- Manage all incoming mail.
- Type minutes with accuracy and circulate in a timely manner. If requested, attend meetings and minute take.
- Maintain both soft and hard filing systems, ensuring consistency and support management team where required
- Handle requests, feedback, and queries quickly and professionally
- Previous administrative or secretarial experience.
- Responsible for maintaining all electrical, plumbing, air-conditioners, UPS and Generators on the site.
- Must have a minimum of 5 years handyman experience or qualified artisans in electrical, plumbing, airconditioners, UPS and / Generator.
- Bachelor Degree in Business Administration is preferred.
- Teamwork
- Project Planning
- Confident telephone manner
- Problem-solving and decision making
- Proactivity and self-direction
- Knowledge of office management systems and procedures
- Ability to multi-task and priorities a high volume of incoming Admin related requests.
- Well-developed communicator both verbal and written
- Previous experience of helpdesk operations or similar support role is desirable.
- Previous experience of working in a busy and demanding environment
- Experience of MS office packages such as Word / Excel / Outlook is essential.
- Ability to demonstrate professionalism, discretion and maintain confidentiality at all times.
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