Executive Personal Assistant (Half-Day)

• An excellent command of the English language; both verbal and written.
• Shorthand or speedwriting will be a huge advantage.
• Exceptional administrative and organizing skills.
• Respect and uphold confidentiality protocols by maintaining strict adherence to organizational policies and procedures regarding the handling and safeguarding of sensitive information.
• Emotionally mature and intelligent.
• Ability to liaise at executive/senior level.
• Resourceful and good researching skills.

• Manage corporate calendar on a daily basis; e.g. Setting up appointments, appointment reminders, etc.
• Manage all incoming and outgoing e-mails.
• Prepare and prioritise daily urgent mail.
• Manage the pending / follow-up file.
• Write short letters, as required.
• Payment of all personal accounts.
• Reconcile accounts.
• Transfer of funds between accounts.
• Completion of bank instruction forms i.r.o. 3rd party payments.
• Release forex incoming payments.
• Maintain forex receivables for tax purposes.
• Complete travel arrangements, both domestic and international; including: Booking of flights, car hire, accommodation.
• Draw up comprehensive itineraries and prepare travel files.
• Research and download information and financial statements on relevant institutions.
• Handle / complete insurance claim forms.
• Send flowers to family members on their birthdays.
• Renewals of: Passports, visas, driver’s licence, memberships, certificate of competence, etc.
• Family updates and record keeping.
• Hard copy filing.
• Electronic filing.

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