HR Officer - Corporate Services (14/24 PTA) - PretoriaFull job descriptionJob Description (Roles and Responsibilities) 1Main purpose of job:The Corporate Services HR Officer will work under the direct supervision of the Corporate Services HR Manager. The candidate will assist the Corporate Services Team in an effective and efficient manner, managing all day-to-day HR functions. The Corporate Service HR Officer will be responsible and accountable for delivering a high-quality customer service and provide appropriate administrative and business support.The successful candidate will further be required to work with the ability to complete tasks, demonstrating a thorough ability to review and spot indifferences whilst working under pressure and deadlines. It will be key for the Corporate Services HR Officer to build and maintain relationships with employees and suppliers that safeguards the organisations key values.Roles and responsibilities / what will the jobholder be expected to achieve?:The below roles and responsibilities are general guidelines. They are not limited to the detail below and are subject to change from time to time with prior consultation.Post Payroll Administration Function. Duties includes, but is not limited to collecting information from all departments such as overtime, new appointments, termination, etc and recording this in the Payroll Input Approver (PIA), ensuring that the PIA is submitted for processing by the submission deadlines of each month, ensuring checks and balances are performed at all stages of the payroll process and according to policy and the UKinSA CBS terms and conditions of employment, prepare reconciliations i.e. medical aid, prepare and submit payroll uploaders, meeting all the various payroll deadlines, etc.Maintaining a professional relationship with SARS. This will include distributing IRP5’s, all submissions such as EMP201’s, EMP501, UIF and SDL and monitoring the SARS State of accounts, maintain the SARS e-filing profile, etc.Maintain a professional relationship with all HR suppliers and ensuring that monthly schedules, applications, forms, etc are provided complete, accurate and on time. Prepare and arrange monthly KPI meetings with suppliers and monitoring that suppliers are meeting the agreed standards, etc.Familiarise, understand and apply best practice with regards to the terms and conditions, disciplinary code, HR policies and the Corporate Services Charter. Continuously monitoring updates from headquarters and highlighting to the HR Manager where HR policies need to be updated.Manage a quality customer service. These duties include managing the Corporate Service HR mailbox, attending to all HR related queries and providing feedback within 24 hours, etc.Identify training needs and arranging HR related training, events and induction days. Duties include identifying new employees and booking monthly induction days, reviewing the induction pack to keep it up to date, annual Wellness days, HERA Self Service training, arrange long service award events and certificates, etc.Maintain electronic and manual staff files as well as staff lists. This will include creating and maintaining staff files for all British High Commission country based staff, etc.Update and maintain other HR related schedules and records such as study grants applications and progress, performance related pay calculations and reconciliations, allowances schedules, mobile contact lists, etc..HR Secretarial Function. These may includes minutes of all disciplinary enquiries, annual moderation and other confidential meetings.Other adhoc duties. This may include however not limited to preparing schedules, , requisitioning on behalf of other Corporate Services departments, provide support for all other Corporate Services functions including supporting the Corporate Services Team to meet tasks as required from time to time.Essential qualifications, skills and experience 1At least 3 years Admin work experienceGood customer service skills coupled with an ability to handle difficult customersGood oral and written communication skillsMicrosoft officeAttention to detail and initiativeAbility to work under pressureMatricGood organising skillsDesirable qualifications, skills and experience 1Payroll & HR experienceDegree / Diploma in Human Resource ManagementRequired behaviours 1Changing and Improving, Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Seeing the Big Picture, Working TogetherApplication deadline 124 April 2024Grade 1Administrative Officer (AO)Type of Position 1PermanentWorking hours per week 136.5 hoursRegion 1AfricaCountry/Territory 1South AfricaLocation (City) 1PretoriaType of Post 1British High CommissionNumber of vacancies 11Salary 1R 296,469.38 (per annum)Start Date 11 June 2024Other benefits and conditions of employment 1The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants.Once you have successfully completed your probation the British High Commission will contribute 9% of your monthly salary to a Provident Fund.Annual leave entitlement of 25 dayWorking hours per week of 36.5Additional information 1Please complete the application form in full as the information provided is used during screeningPlease check your application carefully before you submit, as no changes can be made once submittedThe British High Commission will never request any payment or fees to apply for a positionEmployees recruited locally by the British High Commission in Pretoria are subject to Terms and Conditions of Service according to local employment law in South AfricaAll candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permitThe responsibility lies on the successful candidate to;Obtain the relevant permitPay fees for the permitMake arrangements to relocateMeet the costs to relocationThe British High Commission do not sponsor visas/work permits except where it may be local practice to do soEmployees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amountInformation about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles. Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5Reference checking and security clearances will be conducted on successful candidatesAppointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6/12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”.Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.
