PURPPOSE OF JOB:The Imports Foreign Payment Manager will be responsible for carrying out accounting and administrative duties such as, procurement of Foreign Currencies, managing the exchange rates, processing and payment of Suppliers' invoices, reconciliation of statements, remittance advice, oversee the checking of local creditor payments.KEY PERFORMANCE AREAS:This position will be responsible for the following 4 Key Performance Areas:1. Financial KPA: To process Import payments within SARB regulations, manage the Group's Forex requirements and verify local creditor payments. Oversee banking requirements as well as cross-border payments.2. Customer KPA: To enhance customer experience and maintain high service levels and maintain SLAs with internal and external customers.3. Operational KPA: To ensure efficient functioning of Forex purchases and foreign creditor payments.4. Learn & Grow KPA: To enable Import Staff to perform competently in line within legation within ATT SOPsKEY PERFORMANCE AREA(RESPONSIBILITIES)MEASURE | KPI(WHAT SUCCESS LOOKS LIKE)Financial Responsibilities:1. Manage Import payments within SARB regulations, manage the Group's Forex requirements and verify local creditor payments. Oversee banking requirements as well as cross-border payments.· To ensure the best practice on Forex purchases, Posting of foreign payments, Preparing supplier remittance advice capturing payments on Banking system. Balancing of the monthly CFC accounts. Checking local creditor payments and cross border payments.Customer Responsibilities:1. Internal Customers(Export requests)2. External customers· Ensuring the processes are adhered to and internal customersare following the requirements and procedures within agreed lead times.· External customers to ensure processes meets legislative requirements with SARB, SARS, Local bank.· Ability to establish and maintain good client relationships, both internally and externally at all levels.Operational Responsibilities:1. Forex purchases and Costing Rates· Ensure best practice on Forex purchasing using protection strategy as far as possible.· Ensure best practise on rates for costing, taking in consideration, levels at time of costing.· Ensure deals are secured for uncovered periods.· Forecasting Forex requirements based on monthly reporting for all major currencies.· Ensure to stay current on financial developments.2. Process foreign payments· Oversee all payment transactions within the Import department.· Ensures that systems, policies, and procedures adhere to company policies while functioning with accuracy.· Ensure accurate recons and payments to foreign suppliers, Ensure bank details verification.· Ensure track record of the status of all transactions.3. Balancing of CFC account· Ensure monthly balancing of CFC accounts4. Checking all local creditor recons, weekly and monthly.· Ensuring accurate processing of local creditor payments5. Checking Journals processed· Ensuring accurate processing of Journals.6. Escalations and ExceptionsExceptions:a) Import Manager to be advised of :b) Supplier payments are delayed for any reasonEscalations:c) Supplier's not paid on time.d) Forex abnormalizes on dealse) System problemsf) Unbalance CFC accountsLearn & Grow Responsibilities:1. Team Development· On the Job-training for Import employees· To maximise training to gain more experiences and ensure good quality.· Report training needs, areas of improvement.· Maintain a daily learning culture based on operational and team development skills.2. Performance Management· To ensure performances is in line with SOP3. House Keeping/ Cleanliness· Maintain ATT culture and values to align reputational conduct.· Participate in ad hoc projects.· Ensure work area is neat and conducive to a constructive and efficient work- flow environment.· Ensure filing is done weekly, with no paperwork lying around.· SOP for cleanliness and work environment4. Succession Strategy· Ensure Transfer knowledge of the role is done.· Ensure On-the-job-Training to be done5. Resource Allocation· Advise the manager if resources need to realign if absenteeism.DECISION MAKING CRITERIA1. Costs - Supplier pricing queries not matching the Purchase order2. Risk - price errors3. Customer experience - delays in the system that is delaying a customer - make a decision to overrule4. Efficiency - make a decision/ or change the process if efficiency is compromised.MINIMUM REQUIREMENTS / QUALIFICATIONS AND/OR EXPERIENCE1. Grade 12 with a Tertiary Accounting qualification2. At least 5 years experience in Foreign Import department, working with Foreign payments and Forex Trading.3. Trade System experience (Tradecloud advantageous)4. Financial System (Sage Advantageous) is required.5. Local and Foreign creditor payment KnowledgeCOMPETENCIES REQUIRED:Knowledge:1. In-depth knowledge of Foreign payments2. Knowledge of shipping industry regulations3. SARS legislation: Tariffs and Duties application4. Bond Store Management5. MDP programme6. NRCS, PRCC and Import Permits7. Homologation regulations8. Exchange rates9. ITAC Permit10. VAT rules for Export11. Port RulesSkills:1. Must be accurate and pay attention to detail2. Computer Literate3. organised and able to multitask4. Emotional Intelligence to deal with a high pressurised atmosphere5. Participative and able to work as part of the team.6. Ability to meet deadlines.7. work well under pressureAttitude / Behavioural Requirements (Compulsory):1. Focused· I am focused on the goals and vision of the department and the company2. Time and Energy· I am committed to put in time and energy to solve a problem3. Trustworthiness & Ethics.· I am big on being trustworthy and to be ethical, as a leader this attitude/behaviour filters down to your team.4. Trust· I trust my Team to be honest even if things go wrong so we can fix it.5. Results Orientated· I am committed to ensure the team delivers on all their responsibilities6. Change the mood· I am able to regulate the mood when conflict happens.7. Adopt a growth mindset· I am always looking for growth opportunities in any area of control8. Contingency plans· I will always look for a contingency plan is time of crisis to help situation9. Generally optimistic· I am generally optimistic and keep the team in this attitude10. Want to succeed· I genuinely want the company to succeed as it a great company to work for. It takes care of many employees and families11. I care!· I care for the leadership and the fellow employees and our customers and business partners12. Uplift others· I motivate others when they are down to increase productivity.Job Tools:1. Work station4. Rate Card2. Training5. SOPs3. Imports ManualSupport From:1. Direct Manager2. Stores3. Sales Managers4. Other Line Managers5. Service Providers
